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Pt1420 Unit 5 Essay

Satisfactory Essays

Give an example of when each of the following automatic functions can be used.
• AutoText
Auto text, is a function in Microsoft Word that allow you to keep a stored glossary of words or phrases, that then allows you to complete a document faster . By selecting from the word bank while you ae continuing on typing. For example, if you began typing "Thank y" Microsoft Word would show a small window above that text displaying the AutoText "Thank you," as shown in the picture. You could then press the tab key or F3 key to complete the text.

• Table headings
Table headers is a row at the top of a table that helps you identify what is in the rows below each of the headers. For example, Name, date of Birth, and phone numbers on a table of contact …show more content…

It may contain the companies name and logos, or may simply just be the heading of a document such as an assignment. It is formatted to appear on the top of each page of the document in the same position and size on each page.
A Footer, is at the bottom of a document and contains either the page number, reference details, address or copyright information. It remains the same on each page of a document.

CASE STUDY: Part C (CONTINUED)
List five problems that you could encounter when creating documents if you do not make use of automatic functions.
Some problems that you may encounter when creating documents and not take advantage of the automatic functions could be:
• That you may input the wrong information, in as far as a phone number or address details. If these are stored or only inputted once as a header and footer then there is consistency in the formatting of the details and the chance of the information being incorrect is limited
• Without using table headers then are unable to tell what the information under them is related to. It makes for a very clear and concise table that is clearly labelled and neat and tidy.
• Auto text allows you have consistency in your document and formatting the shortcuts allows for a quicker and more efficient typing

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