Lab 9: Redesigning Business Processes: The Procurement Process CRN: | 15792 | DATE SUBMITTED: March 23, 2015 | FULL NAME: | Liliana Alvarez | STUDENT E-MAIL: | Lalvarez3@student.gsu.edu | Be sure to read the entire lab protocol. Then, complete the following activities and questions that follow. Please format your final document 1. List the transactions that must occur within the reengineered purchase and payment system and the activity or event that triggers the transaction. (Add or delete rows as needed) TRANSACTION | ACTIVITY/EVENT TRIGGERING THE TRANSACTION | Purchasing | Purchase orders are prepared in three copies. One goes to vender through regular mail, the second one goes to the accounts payable department …show more content…
When delivered receiver checks order and emails accounts payable department. Corp Accounts payable makes payment to the vendor before discount offer is expired Accounts payable makes payment to the vendor before discount offer is expired EXPEDITING VENDOR PAYMENTS TO GAIN IMPROVED PRICES 9. Describe an efficient and repeatable process that will enable Hanska Markets to prepare a vendor’s check within 48 hours. The process you design should not require intervention by staff members or involvement of managers or staff from other Hanska Markets departments. (e. g., phone calls, email messages, or manual steps) The check should be made out to the vendor. Vendor could get check if they were to deliver something near that place. The company could go take the check to the vendor. EXCEPTION HANDLING 10. It is inevitable that the delivery slip accompanying some authorized and awaited deliveries will not include the required purchase order reference. Can this delivery situation be handled in the newly designed system while also enabling employees to adhere to Hanska Markets’ stated policies? If so, how? If not, what action do you recommend that the company’s receiving employees take? The will not be able to check the order without the reference and without it the vendor
The ordering process begins with the decision of the customer to submit their order simply by either calling, faxing or mailing their order information. When a customer calls in their order, the customer service representatives takes down pertinent customer information, which includes the customer's name, billing and shipping address, product number and description, quantity and shipping instructions. While taking down the order, the customer service representative access the company's order entry system where inventory checks are conducted as well as credit checks are processed. In addition, delivery options are advised to the customer. Here the customer decides
* Human resource management= the management function focused on maximizing the effectiveness of the workforce by recruiting world-class talent, promoting career development and determining workforce strategies to boost organizational effectiveness
Sales invoices are prepared in batches on a daily basis using numbered sales invoices. Sales invoice numbers are automatically generated by the company’s computer system. The accounts receivable clerk does not have appropriate computer rights to override the computer-generated invoice number. Upon preparing sales invoices, the accounts receivable clerk verifies that the first invoice number of the batch is consistent with the last invoice number of the previous batch. Inconsistencies or skipped sales invoice numbers are investigated and resolved before new sales invoices are prepared. The items shipped are compared to the items billed for proper quantity, price, and other sales order terms.
6) Pricing- Setting prices is a critical decision in implementing a retail strategy because prices are a critical component in customers’ perceived value. In setting prices, retailers consider the price sensitivity of customers in their target market, the cost of the merchandise and services offered competitive prices and legal restrictions.
All goods purchased pass through a receiving department under the direction of the chief purchasing agent. The duties of the receiving department are to unpack, count, and inspect the goods. The quantity received is compared with the quantity shown on the receiving department’s copy of the purchase order. If there is no discrepancy, the purchase order is stamped “OK—Receiving Dept.” and forwarded to the accounts payable section of the accounting
inputting their credit card number. Customer’s orders are processed immediately. Books in stock are packaged and mailed the same day. When their order has been shipped,
When a consumer purchases an item, via the internet or in store, they are not only placing an order for the item, but providing feedback into consumer trends, thus feeding the demand chain. The retailer then places an order with the distributor, who receives and processes the order. Most systems have their retailers set up with automatic credit verification and payment is processed. Once the payment has been processed the order is then packaged and shipped out to the retailer. It is shipped via truck or train to the retailers, where they take the items and
He is sure to set the proper turnaround time for the delivery and verifying the mailing address.
First, in aspects of personal selling this cost will be deducted out of the salesperson’s salary whereas all sales personal receive the same amount of salary. Next, the order processing is role of businesses to deliver consumer products accurately when and where the consumer wants the product is beneficial to retail grocery stores, supermarkets and Foodservice wholesalers. Making deliveries order processing top priority will provide the Cooper Company the fortitude to create competitive prices as well as, make deliveries in a cost-effective manner (Sabri, E. H., Gupta, A. P., & Beitler, M. A. 2007).
* Purchasing and receiving functions should be undertaken by separate individuals. The beverage buyer should not be the same person receiving the merchandise. A receiving report is generated by the purchasing manager stating the quantities, sizes, and agreed upon prices for the order. The receiver is responsible for inspecting the order when it comes in and making sure it matches the report.
The clerk in charge of accounts payable handles the purchasing function and at same time makes payment of all invoices. This does not justify
4.6. The Seller carries the responsibility for correctness of filling of the accompanying documents and its delivery to the BUYER in proper time. In case of absence any documents are indicated in point 4.5. and delay in its delivery being happened because of the SELLER fault, the SELLER must compensate to the BUYER all expenses connected with its re-registration or goods delay.